San Antonio · Remote Worldwide

Your books.
Finally in order.

Not your old-school bookkeeper. We combine hands-on expertise with AI-powered tools to give you real financial clarity — not just a spreadsheet.

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US & UK
Dual expertise
QBO & Xero
Certified
Flat Rate
Always
Victoria — Graceful Bookkeeping
Certified & Trusted
QB
QuickBooks ProAdvisor Certified
X
Xero Certified Advisor
★
10+ Years Experience
Victoria
Victoria — Founder & Lead Bookkeeper

International expertise.
Personal service.

Victoria and her team work hand in hand with business owners to make sure everything is in order — from day-to-day bookkeeping to full financial rescues. When you work with Graceful Bookkeeping, you work directly with Victoria and her team. Not a call center, not an automated system — real people who genuinely care about your business.

Based in San Antonio, Texas, Victoria brings over a decade of experience and a genuinely international perspective, with deep familiarity with both U.S. and U.K. practices — having spent 20 years living and working in the U.K. before returning home in 2023.

Our work often begins where others need the most help — with clients whose books have fallen behind, whose records haven't been maintained for several years, or who have never worked with a bookkeeper before. We specialize in reconstructing historical financial records and restoring accuracy to backlogged books.

Beyond routine bookkeeping, Victoria and her team collaborate with interim CFOs and finance teams during transitions — providing catch-up support, reporting and financial organization during mergers, software migrations and restructuring periods. Experienced across QuickBooks Online and Desktop, Xero, Sage and other cloud-based systems.

QuickBooks Online & Desktop Xero Sage US & UK Practices Historical Reconstruction CFO Collaboration Discretion & Confidentiality AI-Powered Bookkeeping

The only bookkeeper in San Antonio who brings all of this to the table.

San Antonio is full of bookkeepers focused on data entry. We're focused on what that data means for your business — and what to do about it.

Old school
✗Data entry focused
✗Hands you a spreadsheet
✗Reactive — fixes problems after
✗Hourly billing surprises
✗Generic one-size-fits-all
✗No industry specialisation
Graceful Bookkeeping
✓Clarity — you understand your finances
✓Financial clarity — not just a spreadsheet
✓Proactive — flags issues early
✓Flat rate — no surprises, ever
✓AI-powered, tailored to you
✓Trades, Airbnb & niche specialists
Monthly Packages

Simple, transparent pricing.

We work with all types of small businesses. Fixed monthly packages — no hourly surprises. Choose monthly flexibility or save by paying annually.

Starter
$267
per month — billed annually
Sign a 12-month contract — rate locked, no increases
Clarity Essentials
Clean, accurate books every month — so you always know where your money is going and you're never scrambling at tax time.
  • Monthly reconciliation — 1 bank account
  • Monthly Profit & Loss report
  • Email support within 24 hours
  • QuickBooks or Xero management
Get Started
Most Popular
Growth
$537
per month — billed annually
Sign a 12-month contract — rate locked, no increases
Clarity Pro
Go beyond basic bookkeeping. Get real financial insight, AI-powered reports and the clarity to make confident business decisions.
  • Everything in Clarity Essentials
  • Expanded account management
  • Quarterly P&L and Balance Sheet
  • AI-powered financial insights report
  • Monthly check-in call
Get Started
Premium
$897
per month — billed annually
Sign a 12-month contract — rate locked, no increases
Clarity Elite
Full financial management for businesses that are scaling. Strategic, proactive and powered by AI — at a fraction of CFO rates.
  • Everything in Clarity Pro
  • Monthly check-in call
  • Cash flow forecasting
  • Coordination and liaison with your CPA as needed
  • AI-powered financial insights report
Get Started

All prices in USD. Annual pricing saves 10% — billed as one payment upfront.

We work with all small businesses — with specialist expertise in:
🏗️
Trades & Contractors
Job costing, project tracking and per-job P&L for roofers, landscapers, electricians, plumbers and general contractors.
Add-on available ↓
🏠
Airbnb & Short-Term Rentals
Income tracking, occupancy tax, expense categorization and owner reports across multiple properties.
All packages
🎵
Creative & Entertainment
Discreet, reliable bookkeeping for musicians, creatives and entertainment professionals — including high-profile clients.
All packages
🏢
Service Businesses
Insurance agencies, property managers, professional services and any business that needs clean, reliable books every month.
All packages
Specialist add-on services
Trades & Contractors
Job costing & project tracking
From +$150
per month
Standard bookkeeping tracks your business month by month. But if you run a project-based trade business, you also need to know which jobs are making money and which aren't. A contractor with 2 active projects has very different needs from one running 12 simultaneous jobs — so this service is always scoped to your project volume.
Per-job profit and loss tracking
Job costing setup in QuickBooks Online
Labor, materials and subcontractor cost allocation
Pricing is based on the number of active jobs, complexity and transaction volume — and is always quoted individually after a free consultation. You will know exactly what you are paying before we start anything.
1099 Tracking & Filing
Contractor compliance add-on
Pricing on request
Do you pay contractors, freelancers or subcontractors? The rules just changed. The 1099-NEC filing threshold increases from $600 to $2,000 starting January 2026. We keep you compliant and make sure your records are solid — for you and for them.
Year-round contractor payment tracking
1099-NEC preparation and filing coordination
W-9 collection and record keeping
Deadline reminders — never miss January 31st
Updated for new 2026 threshold changes
Even under the new $2,000 threshold, contractors must still report and pay tax on all income. We make sure your records support that.
Books Rescue

Behind on your books?
We specialize in exactly this.

Unfiled taxes. QuickBooks chaos. Personal and business accounts mixed together. Whatever the situation — we've seen worse, and we've fixed it.

1
Free 30-minute consultation
We talk through your situation — no judgment, no pressure. Just a clear picture of what needs fixing.
2
Fixed project quote
You receive a flat monthly project rate — no hourly billing, no surprises. You know exactly what you're paying before we start a single thing.
3
Clean, accurate books
We clean everything up, reconcile every account, and work hand in hand with your CPA to make sure everything is accurate, organized and ready.
4
Ongoing support (optional)
Most clients move to a monthly package once their books are clean — so it never happens again.

Books Rescue Pricing

Every cleanup is unique. The scope, complexity and how far behind your records are all affect the cost — which is why we never quote without first understanding your specific situation.
Our pricing is always a fixed project rate, never hourly.
Fixed project rate — never hourly
Full written quote before any work begins
We work hand in hand with your CPA throughout
Complete confidentiality, always
Book Your Free 30-Minute Consultation
No judgment. No obligation. Just clarity on what it will take to fix.
Digital Products

DIY tools for small business owners.

Not ready to hire a bookkeeper yet? Start here. Professional templates and AI toolkits — instant download from our Etsy shop.

📊
Excel Template
Small Business Bookkeeping Bundle
7 sheets — income log, expense log, invoice tracker, monthly reports and year overview. Everything a small business needs.
Buy on Etsy →
🏠
Excel Template
Airbnb & Short Term Rental Tracker
Track income, expenses and occupancy tax across up to 10 properties. Tax calculates automatically on every booking.
Buy on Etsy →
🤖
AI Toolkit — PDF Guide
Clean Books AI Toolkit
Fix the 5 most expensive bookkeeping mistakes using AI. Includes 25 copy-paste prompts for Claude or ChatGPT.
Buy on Etsy →

Frequently asked questions

Everything you need to know before reaching out.

Do you work with clients outside San Antonio? +
Yes! While Graceful Bookkeeping is based in San Antonio, Texas, we work with clients across the United States and internationally. Modern cloud accounting software means we can support your business no matter where you're located. About half of our clients are remote.
What accounting software do you use? +
We're certified in both QuickBooks Online (and Desktop) and Xero — the two leading cloud accounting platforms. We also work with Sage and can advise on the best system if you're starting from scratch. If you're already using something specific, just let us know and we'll work with what you have.
How does onboarding work? +
It starts with a free 30-minute consultation where we discuss your business, current bookkeeping situation and goals. If we're a good fit, we'll send you a clear written quote. Once you accept, we'll guide you through securely sharing access to your accounts and documents. Most clients are fully onboarded within a week.
What if my books are years behind? +
That's exactly what our Books Rescue service is built for. We specialize in cleaning up backlogged books — whether you're months or years behind. We never charge by the hour for cleanups. You'll receive a fixed project quote upfront so you know exactly what it will cost.
Are you a CPA? Do you do my taxes? +
We're professional bookkeepers, not CPAs — and that's actually a strength. We focus exclusively on keeping your books accurate, organized and up to date so when tax time arrives, your CPA has everything they need to file efficiently. We work hand-in-hand with your CPA throughout the year and at tax time. If you don't have a CPA, we can recommend trusted partners.
Do I have to sign a long contract? +
You have two options. Monthly packages are rolling month-to-month — cancel anytime. Annual packages save you 10% but require a 12-month commitment with a locked-in rate (no surprise increases). Books Rescue projects are one-time engagements with no ongoing commitment.
How is pricing structured? Is it really flat rate? +
Yes — all our monthly packages are flat rate. You'll never get a surprise hourly bill. Pricing depends on your business size, transaction volume and complexity. For specialist services like job costing and 1099 filing, we provide custom quotes after a free consultation so you know the exact cost upfront.
Is my financial information safe with you? +
Absolutely. We use bank-level encryption, secure file sharing platforms and never share or store sensitive data outside of approved professional accounting software. As a professional bookkeeper, confidentiality is foundational to everything we do.
How do AI tools fit into your bookkeeping? +
We use AI to make our work faster and more insightful — but never to replace human judgment. AI helps us spot anomalies, generate plain-English financial reports and identify trends in your business. The actual bookkeeping work, decisions and client communication always involves a real person who understands your business.
Can I just buy a template instead? +
Yes! If you're a small business owner who wants to handle your own bookkeeping, we offer professional Excel templates and AI toolkits through our Etsy shop. Start with the Small Business Bundle for general bookkeeping, or check out the specialist templates for Airbnb hosts and contractors.
Contact

Let's talk about your books.

Whether you need monthly bookkeeping, a specialist niche service, a full rescue, or just have a question — reach out. No judgment, ever.

📞
✉️

Free 30-Minute Books Health Check

Not sure where to start? Book a free 30-minute call. I'll tell you exactly what your books need — no obligation, no pressure, no judgment.

Call (726) 229-4867

I respond to all inquiries within 24 hours.